Envelope Addressing Formatting Guidelines


  1. For Envelope Addressing that is ALL CALLIGRAPHY: Provide a Word document that consists of your recipients’ names and addresses line by line in the EXACT format you want them written. Make sure that each name is numbered to help you keep track of your guests’ responses as well. For Envelope Addressing that is PARTIAL CALLIGRAPHY (Names only) or ALL PRINTED, we will send you a Google Docs spreadsheet to fill out.

  2. Envelope Addressing starts as soon as we receive your COMPLETE and FINAL guest address list. If you would like us to start addressing incomplete lists, a separate set-up fee of 25/batch will apply.

  3. Ensure that each guest is numbered and each address is centred. Each portion of the address should be on a separate line. All abbreviations must be spelled out: including city names, state names, province names, street names, etc.

  4. Please ensure the spelling of the name/s are correct. Traditionally, titles are included, but it is up totally you if you would like to include your guests’ titles when addressing.

  5. Please check and double check the spelling of the address for each guest is correct. Use proper capitalization, abbreviation, and punctuation to avoid mail being returned to sender due to these reasons. Try to be as consistent as possible.

  6. Postal codes must be included. If address is foreign, please confirm it is in the right format to make sure it gets to the recipient on schedule. We are not responsible for double-checking the postal codes for the addresses you’ve provided. If sending outside Canada, please include country name.

  7. Allow at least 2 weeks for Envelope Addressing services from the day we receive your COMPLETE and FINAL guest address list.


While the studio is not responsible for lost or damaged mail, we try our best to adhere to the post’s mailing rules to avoid unnecessary issues. We are not responsible for any returned mail due to incorrect addressing format, custom ink, and insufficient postage. To avoid mail being returned to sender, please take note of the following:

  1. Using wax seals on outer envelopes and/or using non-standard envelope sizes might require extra postage.

  2. If at all possible, we encourage you to use the wax seal on the inner envelope or to assemble your invitation suite, and use an outer envelope for extra protection in the mailing process.

  3. We all worked hard on your invitations, putting extra love and care creating them. For this reason, we highly recommend taking an assembled invitation suite to the post office, weighing it, and double-checking with the mailperson if you have the right amount of postage. This process may take a few extra steps, but we encourage doing this as opposed to just dropping off your invitations in a mailbox.

  4. You might have to take a few trips to the post office or go to different post offices and ask about hand-cancelling them (meaning instead of running the envelopes in the machine, you would use a stamp to cancel the postage stamps).

  5. Ensure that you have the correct postal code or zipcode, especially if you are sending overseas.

  6. A machine will sort all mail and, in any case their mail scanner doesn’t pick up the postal code, the mail will then be manually sorted. This will end up taking a bit more time to process, so please allot extra time for envelopes especially those that are to be sent overseas.

 

See below for some standard address formats*. These are just a couple of the many acceptable ones depending on to which country your mail is being sent. Please research and double-check before sending over your final guest address list to avoid set-up fees. Let me know if you have questions about envelope addressing, I would love to make the process easier for you! 

Examples:

 

[Single person]

Mr(s). Harry Potter

Apartment #3 – 4 Privet Drive

Little Whinging, Surrey 9 8 7 6 5

United States of America

———

[Married couple with the same last name, living in the same address*]

Mr(s) and Mr(s). Harry Potter

Apartment #3 – 4 Privet Drive

Little Whinging, Surrey 9 8 7 6 5

United States of America

*or include both first names

———

[Married couple with the different last name, living in the same address]

OR

[Not married couple, living in the same address]

Mr(s). Ginny Weasley and Mr(s). Luna Lovegood

4 Privet Drive

Apartment # 3

Little Whinging, Surrey

V3S 1C3

———

[Family, if inviting all the members in the household*]

Mr(s). Ginny Weasley and Mr(s). Luna Lovegood

and Family

4 Privet Drive

Apartment # 3

Little Whinging, Surrey

V3S 1C3

*If not inviting all members, please spell out the names of those invited OR include Inner Envelopes that have only the names of those invited, but not the address.

**Here is a more extensive list of How To Address Wedding Invitations.